Your company’s team page should look like one team—not a collection of unrelated profile photos. Green Day Photography provides corporate team headshots in Toronto and the GTA, bringing a coordinated portrait session to your office so employees can be photographed in one place.
Whether you are updating a leadership page, launching a new website or replacing mismatched employee photos, we help plan the background, lighting, wardrobe direction and schedule around your brand and working day.
Planning a company headshot day? Request a team quote, message us on WhatsApp or call 647-926-0010. Send your approximate headcount, office location and preferred date to get started.
The new images on this page are AI-generated style illustrations, inspired by our photographic approach. For client work, browse our headshot portfolio.
A Consistent Look for Your Entire Team
Consistency is about more than using the same background. Camera height, crop, light direction and editing all affect how portraits sit together on a company website. We plan these details before the session while leaving room for each person’s expression and personality.
A coordinated set works well for staff directories, LinkedIn profiles, speaker biographies, proposals and leadership announcements. If your designer already has a layout, share an example so we can discuss the space needed around each face and the intended horizontal, vertical or square crops.
How On-Site Corporate Headshots Work
1. Agree on the brief
Tell us how many employees need portraits, where the images will appear and whether you prefer a formal, approachable or more relaxed look. Include any brand guidelines, existing headshots to match and your publication deadline. We will discuss the scope and provide a tailored quote.
2. Choose the background and office space
A plain backdrop can make a clean, repeatable staff directory. An environmental portrait can bring your workplace into the frame. Share photos of the proposed room beforehand so we can assess the layout, available light, power access and space for equipment. A meeting room that can be reserved is often easier to manage than a busy corridor.
3. Build a practical employee schedule
Assign one internal coordinator and arrange appointment slots around meetings, shifts and executive availability. We confirm the time allowance once the headcount and portrait requirements are clear. Allow separate time for equipment access and setup rather than scheduling the first employee at the photographer’s arrival time.
4. Photograph, select and finish
Our photographers provide posing guidance, including posture, shoulder position and small expression adjustments. Before booking, we agree on how images will be selected, the number of finished portraits, retouching scope and delivery timing. This gives your coordinator a clear process to communicate to staff.
Studio-Style or Environmental Business Portraits?
Studio-style headshots at your office use a controlled background and lighting approach. They suit companies that want a uniform look across departments or a reference style for future employee updates.
Environmental portraits include a softly blurred office, meeting area or architectural detail. They can feel more connected to the business, but the room and light need careful planning. We can discuss a separate executive portrait brief if leadership needs wider compositions as well as directory headshots.
What Your Office Coordinator Should Prepare
- A reserved room: share room photos and confirm equipment access before the session.
- A named staff list: include appointment times and any priority availability.
- Building arrangements: explain parking, loading, elevators, reception check-in and any access restrictions.
- A shared visual brief: agree on background, dress code and how the final images will be used.
- An approval contact: identify who selects images and signs off on retouching and delivery.
Let us know about accessibility needs or preferences when planning the session. A seated portrait, a quieter appointment slot or extra time may make the experience more comfortable; discuss the specific arrangements with us in advance.
What Should Employees Wear?
Start with your company culture. A law firm’s formal headshots and a creative team’s relaxed portraits do not need the same dress code. Solid colours and well-fitting clothing usually make it easier to keep attention on the face. Small, busy patterns, prominent logos and wrinkled fabrics can be distracting.
Send employees the agreed clothing guidance ahead of time. If jackets are optional, decide whether staff should bring one for a second look and include that requirement in the session plan. People do not have to dress identically to look like they belong to the same team.
Corporate Team Headshot Pricing in Toronto
Team sessions are quoted around the project—not simply the price of an individual headshot multiplied by your headcount. The number of people, office location, time on site, portrait styles, finished image count and retouching requirements all affect the scope.
For an accurate estimate, send your approximate staff count, address, preferred dates, intended image use and deadline. If you need multiple offices, executive portraits or additional crops, include those in the request. Ask for the total quote to specify applicable tax, travel, delivery and any optional services before confirming.
Booking for just one person? See our individual headshot packages. For an overview of portrait options, visit our Toronto headshot photography page.
Delivery, Image Use and Future Staff Updates
Tell us where the finished portraits need to work: your company website, LinkedIn, internal directory or printed materials. Agree on file formats, crops, naming requirements and permitted use in the quote. A website-ready file and a print file can serve different needs, so it helps to involve your designer early.
If consistency over time matters, keep a reference portrait and record the approved background, framing and editing direction. Discuss options for new hires or absent employees before the initial session; follow-up availability and pricing should be confirmed separately. For a website launch, confirm the selection and delivery schedule before announcing an internal deadline.
On-Site Team Photography Across Toronto and the GTA
We arrange corporate headshot sessions in Toronto, North York, Richmond Hill, Vaughan, Markham and Mississauga. Share the exact office location so we can confirm travel arrangements and building access. For multiple offices or locations outside the GTA, request a project-specific plan.
Corporate Headshot Session FAQs
Can you photograph our team at our office?
Yes. Our on-site service brings the portrait setup to your workplace. Send the office address, room photos and approximate headcount so we can confirm a suitable arrangement.
How much time should we allow per employee?
It depends on the number of looks, posing needs and selection process. We agree on appointment timing after reviewing the brief, with separate allowances for setup and any executive portraits.
Do employees need to know how to pose?
No. The photographer guides each person through posture, angles and expressions. Share any concerns or preferences beforehand so the session can feel more comfortable.
Can we match the headshots already on our website?
Send reference files before booking. We can assess the background, crop and lighting and discuss how closely the new portraits can align. Exact matching should not be assumed without reviewing the originals.
Are group photos included in a headshot session?
Individual employee headshots and group portraits are different requirements. If you need a full-team photograph, leadership group or office branding images, include them in the brief so they can be scheduled and quoted.
When will we receive the finished images?
Delivery depends on the image count, selection process and editing scope. We confirm the schedule for your project before booking. Let us know about a launch or announcement deadline when requesting the quote.
Plan Your Company Headshot Day
Start with your approximate team size, office location, preferred date and the look you want. We will help turn those details into a practical session plan and custom quote.
Request a corporate team headshot quote · WhatsApp · 647-926-0010
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